Solar Installation

Document Link: RFP Solar Installation

Lords Education & Health Society (WISH) invites proposals for supply, installation & commissioning of Solar Panels with Inverter based Systems for Healthcare and other loads in 05 locations in Baran district of Rajasthan

 

LORDS EDUCATION AND HEALTH SOCIETY (LEHS), a society registered under the Societies Registration Act, 1860 is working to build an equitable, innovation-led healthcare system that puts quality healthcare within easy reach of the poor with its head office in New Delhi . The Vision of LEHS is to facilitate a demand led ecosystem for healthcare innovations, reach 10 million poor Indians, with quality healthcare services and scale up high impact healthcare innovations.

 

For Supply, Installation and Maintenance of Solar Energy Solutions

 

 

LEHS|WISH hereby invites bids for supply, installation & commissioning of Solar Panels with Inverter based Systems for Healthcare and other loads as per specifications given in Annexure:1 at 05 locations spread over Baran, districts of Rajasthan. (Annexure:2)

 

Interested and eligible Bidders may obtain further information or clarification either in person or through phone during office hours (10am- 5 pm) from the office of the LEHS on all working days (Mon-Friday), Ph: 0141- 4116435 or through the email-vkumar@wishfoundationindia.org

 

For Instructions to the bidders and annexures-

Interested and eligible bidders are requested to submit their bid latest by 5.00 PM on 1st March 2022 in email as mentioning the subject for supply, installation & commissioning of Solar Panels with Inverter based System.

Bids can be sent by e-mail only at rfp@wishfoundationindia.org latest by 5 pm, 1st March 2022

 

INSTRUCTION TO BIDDERS

  1. Eligibility of bidders:
  2. Organization should be in operation for the minimum 3 years in the field of supply, installation and maintenance of Solar Energy Solutions.
  3. The vendor should be able to provide excellent service. It is expected that complaints will be addressed within 72 hrs of The vendor should provide a list of service centres with contact details.
  4. Solar panels used by the company should be of a supplier in India and should have manufacturing company name and the technical specifications.
  5. Vendor should provide maintenance service for the system for a minimum period of 1 This should include one schedule service for every six months and against complain as per requirement. Vendor to provide annual maintenance cost post one year.
  6. Vendor should provide training on basic maintenance of the solar system to the designated PHC staff.
  7. Vendor cannot transfer the overall task under the procurement to any other vendor.

 

 

  1. Cost of Bidding

The bidder shall bear all costs associated with the preparation and submission of Bid to the LEHS. LEHS will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

 

3.  Technical Proposal shall contain:

  1. Particulars of the Organization as per Annexure – 3

Following duly sealed and signed documents to be submitted with technical bid:

  1. Company registration certificates or any other proof of incorporation to be submitted to establish the legal status
  2. Audited IT return for last three financial years with Audit reports & certified copy of the P&L account.
  3. PAN card for the Organization.
  4. Self-Declaration Certificate to declare that the organization is not blacklisted.

  1. Documents to establish that the organization has implemented similar kind of projects in the last three years. Please share the list of organisations with quantum of work executed. (Supporting certificates to be enclosed)

 

  1. Checklist of Documents to be submitted with technical bid.
  • The bidder has to submit acceptance letter for overall warranty coverage and component wise warranty coverage of the Solar Energy System.
  1. The bidder has to provide nearest local service centre details which should be located within 50 kms of the facilities. Please attach list of service centres with contact details.
  2. The bidder has to sign all the pages of the documents as token of acceptance of all terms and conditions.

 

4.  Commercial bid shall contain:

The rate should be quoted for supply of Solar Energy Solutions in different geographies as per terms & specifications mentioned in the tender document. The rate quoted should include all taxes levied by the State & Central Govt. Packing, forwarding charges including loading and unloading, installation and commissioning etc.

5.  Price Schedule

The Bidder shall provide best rate in Bid submission format as per Annexure 4 – indicating the total cost towards supply, installation and commissioning and Maintenance of solar energy solutions as per the Technical specifications mentioned in the Annexure – 1. LEHS|WISH will not pay any extra charges over and above rate quoted by the Bidder.

 

6.  Period of Validity of Bids

Bids shall remain valid for a period of 6 months from the date of submission.

 

7.  Deadline for Submission of Bids

Bids can be sent by e-mail only at rfp@wishfoundationindia.org latest by 5 pm, 1st March 2022

 

8.  Tender Opening and Evaluation of bids:

  1. LEHS reserves the right to award the contract to one or more bidders, accordingly the final quantities required may be divided among successful bidders. The quantities so divided will be at sole discretion of LEHS.
  2. LEHS reserves the right to cancel the bids and may call for fresh bids. LEHS also has the right to reject any bid without assigning any reason.

9.     Clarification of Bids

During evaluation of Bids, the LEHS may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing.

10.  Preliminary Examination

The LEHS will examine the Bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished whether the documents have been properly signed, and whether the bids are generally in order.

Arithmetical errors will be rectified on the following basis. If there is a discrepancy between words and figures, the lower of the two shall prevail and the bid shall stand corrected to that effect. The purchaser may waive any minor infirmity or non- conformity or irregularity in a bid, which does not constitute a material deviation, provided such a waiver does not prejudice or affect the relative ranking of any bidder.

11.  ACCEPTANCE OR REJECTION OF BIDS:

  1. LEHS|WISH reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to award of contract, without thereby incurring any liability or any obligation to inform the affected bidder or bidders of the grounds for the said
  2. Any Bid with incomplete information is liable for rejection.

 

 

12.  Delivery, Installation & commissioning of Solar System

 

  1. Any breakage & damage during transportation & installation including damage to the building will be responsibility of the vendor.
  2. Delivery would be required within 15 working days from the date of receiving the

  • Installation & commissioning of Solar System should be done within 30 days from the date of receiving the order.
  1. Payment terms: 50% Payment will be made through cheque/NEFT on delivery of complete material on submission of invoice with receiving proof of delivery certified by LEHS representative at each location. Rest 50% on within 15 days of installation and commissioning. TDS will be deducted as per law.
  2. Vendor has to provide installation certificate for each location mentioning the date of commissioning make & serial no. of each material (panels, Invertor, Battery etc.), Photographs of system installed.
  3. If there is delay in delivery the penalty clause will be imposed as per LEHS policy. LEHS also reserves the right to cancel the entire order in case of delay of more than 7 days from the scheduled delivery dates.
  • Vendor to ensure good behaviour and conduct with field staff.
  • Advance information should be given before initiating any task under the Vendor to execute the tasks only during working hours. No stay will be provided at the facility to the vendor team.

13.  Other clauses

 

  1. LEHS reserves the right to award the contract to one or more bidders, accordingly the final quantities required may be divided among successful bidders. The quantities so divided will be at sole discretion of LEHS.
  2. LEHS reserves the right to cancel the bids and may call for fresh bids. LEHS also has the right to reject any bid without assigning any reason.

 

 

 

 

Annexure 1: Technical Specifications: Solar System design specifications: Solar System design specifications for each of the 5 facilities

 

Max Load that can be connected 1865 W
Max units of energy (kWh) usage per day 2.473

Units

System Voltage 48 V

 

Sl.No. Products Capacity Qty
1 Solar Module (72 Cells) – 3 panels in series 200 Wp, 24 V 6 Nos.
2 Solar Battery 200 Ah, 12 V 4 Nos.
3 MMS 200 Wp, 1M 6 Nos.
4 Glowpower GPM2004 with MPPT Technology 2.5 kVA (2 kW), 48 V 1 No.
5 Cables red+black (M-B) 10 sq.mm. 30 mt.
6 Cables red+black (B-B) 16 sq.mm. 6 mt.
7 Cables red+black (M-M) 4 sq.mm. 24 mt.
8 Earthing Cable 10 sq.mm. 30 mt.
9 Battery Rack 200 Ah X 4 1 No.
Nos.
10 AJB with MCB & SPD 2 IN, 1 OUT 1 No.
11 Grid Input Protection Box With SPD & MCB 1 No.
12 Double Pole MCB (Load side) 16 A, 230 Vac 2 Nos.
13 Earthing Kit 2 Nos.
14 Consumables 1 Set.

 

Each 200 Wp, 24 V panel (from Kotak) will take 1325mmX990mmX45mm

    Annexure:2

Place of delivery of the product & installation at the following facilities in Baran district in Rajasthan

 

Location State Dist.  Block Name of the facility  Types of facility  Detailed Address
1 Rajasthan Baran Anta lisadi SC SC LISADI ,PHC Khajuran kalan  BLOCK ANTA  , BARAN – 325202
2 Rajasthan Baran Kishanganj Barooni SC SC BAROONI , PHC Garda , BLOCK KISHANGANJ  , BARAN – -325216
3 Rajasthan Baran Kishanganj Rampuriya Jageer SC SC RAMPURIYA JAGEER, PHC Bhanwergradh BLOCK KISHANGANJ, BARAN -325216
4 Rajasthan Baran Kishanganj Basthooni SC SC BASTHOONI ,PHC Bhanwergradh BLOCK KISHANGANJ, BARAN-325216
5 Rajasthan Baran Kishanganj Pipalda SC SC PIPALDA  , PHC Paraniya , BLOCK KISHANGANJ , BARAN-325215

 

Annexure:3

 

Vendor Information (Details of the organization)
Name of Organization
Entity type A. Partnership Firm ( ) B. Proprietary Firm ( ) C. Company ( ) D. Other (   )
Address
Contact Person
Phone No
Email  

 

Registration certificate & No.
TAN Number  
PAN Number
TIN
GSTIN
Banking Information
Name Of Bank
Bank Address
Bank Account Number
Account Type
IFSC Code

 

 

 

 

 

Annexure:4

 

 

Vendor Name:           …………………………………………..

Address:                     ………………………………..

Contact details:         ………………………………..

E mail id:                   ………………………………..

 

 

Format for rate submission

 

S.No. Particulars                         of

material

Specifications Brand Rate Tax Amount
1
2
3
4
5
6
7
8
9

 

 

Seal & Signature………………